Legacy student webmail

The legacy email webmail service is being replaced by M365 Email for students. If you're a current student we encourage you to upgrade your email experience by subscribing to the new service.

Students with existing webmail accounts can convert them to a new M365 account without any data loss.

 Visit the UVic Online Services portal to sign up!

 

What's different between the legacy email service and M365 Email for students?

The legacy email service provides a very basic account experience with a limited 1GB storage space. You can still setup automatic forwarding with a legacy email account. 

M365 Email for students provides a more modern email experience with calendar features, better inbox filtering, and 100GB worth of storage. You cannot forward an M365 Email account to another service provider for security reasons.

Check your email online

UVic legacy email accounts can be accessed by visiting webmail.uvic.ca using an Internet browser. No configuration or setup is required. 

Configure your desktop email client

If you would like to check your email using a desktop email client or mobile device, use the following settings:

Incoming Server

  • Incoming server name (IMAP): imap.uvic.ca
  • Incoming server port: 993
  • Use SSL: YES
  • Uses password authentication

Outgoing Server 

  • Outgoing Mail server (SMTP): smtp.uvic.ca
  • Outgoing server port: 587
  • Encryption type: Auto
  • Uses password authentication

Email forwarding

Legacy email users can set up auto-forwarding to another email address. Any changes to filters on webmail.uvic.ca will also affect how your mail is handled on any email clients connected to your UVic email address. To configure email forwarding, follow these instructions:

  1. Log in to webmail.uvic.ca with your NetLink ID and passphrase. In the top right corner, click Settings.

  2. In Settings, click on Filters tab in the left sidebar.

  3. Add a new Filter using the + icon at the bottom.

  4. Give your filter a name (e.g., Auto-Forwarding), then do the following:
    • Set For incoming mail to all messages
    • For …execute the following actions, choose Redirect message to
    • In the text box, enter in the email address that you’d like to received the forwarded messages
  5. Click Save. You’re done! If you want to turn off the filter but keep it for future use, click Filter disabled next to the Save button.

Create an email filter

Filters (sometimes referred to as 'rules') can help keep your email account organized as well as free of junk and spam emails. To create a filter, follow these instructions:

  1. Visit https://webmail.uvic.ca and sign in with your Netlink ID and password.

  2. Click on Settings near the top right-hand side of the page.

  3. Click on Filters, on the left-hand side. To create a new filter, click the +

  4. In the Filter definition window, fill in a name for your new filter and set your desired rule options.
  5. Click Save. Your new filter will then be displayed. You can always view, edit, or delete your filters at any time.

Setting an automatic reply message

You can set an automatic reply (also called a vacation message or out-of-office message) using filters. Any changes to filters set at webmail.uvic.ca will also affect how your mail is handled on any email clients connected to your UVic email address. To configure an automatic replay, follow these instructions:

  1. Log in to webmail.uvic.ca with your NetLink ID and passphrase.

  2. Click on Settings near the top right-hand side of the page.

  3. In Settings, click on Filters tab in the left sidebar.

  4. Give your filter a name (e.g., Vacation Message), then do the following:

    • Set For incoming mail to all messages
    • For …execute the following actions, choose Reply with message
    • In the Message body, enter your automatic reply message
    • In the Message subject, enter a subject
    • In the My e-mail addresses, enter your UVic email address
    • Other options can be set at your discretion

  5. Click Save. You’re done! If you want to turn off the filter but keep it for future use, click Filter disabled next to the Save button.

Check your disk usage

Your Uvic email space is not designed to store large files (pictures, PDF documents, videos, etc). Email attachments and other documents can be stored in your personal home file storage. Every email folder within your email counts towards your total 1 GB disk usage. This includes deleted, drafts, outbox, and sent items folders. To check the disk space of any email folder, follow these instructions:

  1. Log in to webmail.uvic.ca with your NetLink ID and passphrase.

  2. Click on Settings near the top right-hand side of the page.

  3. Click on folders on the left-hand side, to open the list of all the folders in your inbox.
  4. Select on the folder which you would like to view the disk space usage for and a Check your folder size message will appear.

  5. After clicking on "Check your folder size will appear” the folder size should then appear. 

  6. If you have any large folders, you can permanently delete unnecessary emails or move files you would like to keep to your personal home file storage.

Empty your deleted folder

Deleted emails are not automatically removed from the email server. Instead, they are moved into a deleted folder to prevent accidental deletions. Emails remain on the server until they are either removed from the deleted folder or are purged from the system. To prevent these messages from occupying too much of your disk space, regularly purge your UVic deleted folder. To empty your deleted folder, follow these instructions:

  1. Log in to webmail.uvic.ca with your NetLink ID and passphrase.
  2. Open your Deleted Items folder and select all the emails that can be permanently deleted.

  3. Click Delete on your selected emails. Your allocated disk space will refresh with the newly freed space.